This page provides tips for maximizing your effectiveness during live web meeting activities and solo recorded presentations.

• Basic Guidelines

• Preventing Audio Break-up

• Audio Delay - How to Reduce and Compensate

• Giving Multiple People Voice Rights

• Granting Rights - Hosts Only

• Recommended Headset/Mic

• Recommended Webcam

• Create a Full Recording Before a Live Meeting

• Use Special Effects in the Co-Browser

• Practice Your Presentation

Basic Guidelines

If you are broadcasting your voice to others in a conference, make certain that the only microphone connected to your computer is one that is attached to your headset. It will look similar to the headset and mic shown to the right.

Preventing Audio Break-Up

If you hear audio break-up or others indicate they hear audio break-up from you, everyone should check these two things:

1. Make sure there are no programs or other Guests on a network that are using the same Internet connection.

2. Make sure the hard drive LED indicator light is not busy. If it is blinking continuously, this means other programs are taxing the computer CPU. Reboot, then launch only the meeting room. You can also try closing other programs that are using resources.

Audio Delay - How to Reduce and Compensate

Other meeting room systems only allow one person to speak at a time. However, with Live Conference PRO™, your meeting is not handicapped with that limitation. This gives you a convenient way to meet and interact with Guests.

How to control the conversational flow between multiple people in the room.

The best example of how to do this is seen when watching a news broadcast on television such as CNN. As the news anchor speaks to a person located in another location, you will notice a short delay in what each person hears and sees. Everyone is aware that the news anchor controls the conversation. When the anchor asks a person to speak, they speak. When they are finished, everyone knows the news anchor, will make a comment and then ask another person to speak. The same rule must be applied during your web meetings in order to avoid talking over the top of another person.

When using web conferencing, and voice over the Internet, there is a short delay in the voice transmission. Two things factor the delay (latency).

First, the distance your voice must travel through the Internet to the centralized Live Conference PRO™ server, and then on to the other people in the room.

Second, the type of Internet connection being used.

The voice delay, is increased with a dial-up or wireless connection, and although broadband offers a faster connection speed, you'll also notice a short delay.

Giving Multiple People Voice Rights

Giving more than one-person voice rights requires that you learn and practice how to control the conversational flow.

In order to compensate for the voice delay, and avoid talking "over the top of" another person, make sure everyone knows who is in control of the conversation. This is usually the room Host. When someone is speaking they should clearly indicate when they are finished, and then turn the conversation back to the room Host.

As a room Host, you could ask those with voice rights to click their "Hands-Free" button only when it's their turn to speak, and then click the "Hands-Free" button again to deactivate the voice feature when finished speaking. When finished speaking, they might say something such as: "Back to you John."

Sometimes a person will ask a question and then wait for the other person to respond. For example, John says, "Mary, are you available Friday to review the marketing campaign?" Then, Mary answers the question.

Granting Rights - Hosts Control Only

Recommended Headset

To produce the best sound quality while speaking and reduce unwanted background noise when recording, you will need a USB headset with the microphone attached. Make sure the headset has noise cancellation built-in.

The developers of Live Conference PRO™ recommend either of these headsets:

Recommended Webcam

If you want to benefit from the best camera available for live video conferencing and video email, you'll want to own a QuickCam with RightLight™ Technology by Logitech.

Create a Full Recording Before a Live Meeting

Successful Live Conference PRO™ clients want you to know...

Before holding your first live meeting, remember to do this one important step because, it creates an immediate "failsafe" for your business and helps you to quickly become familiarized with the functionality of the meeting room.

Professionals who use web meeting services ALWAYS create a recording of their web presentation BEFORE holding a live meeting.

Why?

Advantages and Long-term Benefits Using a Recorded Presentation:

• Anyone who encounters a problem with their Internet connection, computer, or a scheduling conflict can easily download and view your presentation.
   

• Clients can watch your presentation as many times as they need to and do it at their convenience.
   

• Clients learn faster and remember more because they can Pause, Fast-Forward and Rewind your presentation.
   

• You can distribute your presentation from the Document Center in your meeting room, from your website, or on a CD.
   

• You can create another source of income by selling your recorded presentations and web seminars.

Please allow us to meet with you so we can show you how to create a recorded presentation. After you complete the free training, you may request your FREE LIVE SUPPORT from the Contact Page.

Practice Your Presentation

Like any software, the more you practice using its tools and features, the easier it becomes to conduct effective web meetings.

The key to using Live Conference PRO™ to influence, persuade, and motivate people is:

• First watch the free training tutorials.
• Prepare and optimize your script and visual support materials.
• Practice your entire presentation a minimum of 5 to 7 times - BEFORE your live meeting.

It's important to know how to use the system, rather than hold your first meeting and pretend to know what you're doing.

After you have watched the tutorials and prepared
your visuals, please contact us for additional
free consultation, support and training.